Take the paperwork off your team's plate.
You already know AI should be saving your team time — the hard part is knowing where to start. I build AI assistants for document-heavy local businesses — insurance agencies, staffing firms, CPA firms, contractors — that read the PDFs, fill in the spreadsheets, and draft the routine documents. Your people review and approve everything, inside the tools they already use.
The audit is honest triage: if a tool you can already buy solves your problem, I'll tell you which one and step out of the way.
Sound familiar?
Most owners already suspect AI could fix some of this — the sticking point is knowing which parts, and where to start. If any of it happens at your office every week, it's worth a 30-minute conversation.
- Someone reads a PDF, then retypes what it says into a spreadsheet, your agency management system, or your ATS.
- The same document gets assembled by hand, over and over — certificates, renewals, submission packets, client summaries.
- Documents pile up in an inbox until someone finds time to sort, chase, and file them.
- You suspect AI could help, but nobody has time to figure out what's real, what's hype, and where to start.
What this looks like at a business like yours.
Every build works the same way: the AI does the reading and drafting, a person on your team approves the result.
Insurance agencies
The AI preps the paperwork; your account managers review, approve, and send — same day instead of next week.
Staffing & recruiting firms
Resumes come in, a ranked shortlist comes out — with notes and packets drafted for a recruiter to approve.
CPA & accounting firms
Client documents get classified, missing items get chased, and clean files land in the right engagement — before tax season buries the front desk.
Contractors & construction back-office
Field and vendor paperwork gets logged, summarized, and drafted for review instead of retyped from scratch.
Watch it read 67 pages in two minutes.
This demo takes a 67-page government proposal request and turns it into a checklist a human reviews. The same engine reads renewals, resumes, claims, and client files — if it can handle federal paperwork, it can handle yours.
No new app. Your tools.
Everything lands in the software your team already uses. One place to review, one place to approve — and nobody has to learn a new system.
Outlook 
Gmail 
Excel 
Sheets 
QuickBooks 
Slack 
Teams 
Google Drive 
SharePoint 
HubSpot 
Salesforce 
Word How it works — start free, one flat price after that.
No retainers, no hourly billing, no open-ended contracts. You know the full cost before each step.
30-minute audit
Not sure where AI fits your business? That's exactly what this call answers. Bring one task your team repeats every week — I'll tell you honestly whether AI can take it over, whether a tool you can already buy solves it, or whether it's not worth automating. No slides, no obligation.
Workflow sprint
- I map the repetitive document work across your team
- We pick the task with the biggest payoff
- You get a live demo of what I could build for you, plus a written plan and a fixed quote for the rest
Rollout
Priced from your sprint plan — every business gets a different answer. Sometimes it's a few thousand dollars to set your team up on the right existing tool. Sometimes it's a larger custom build with ongoing support. The sprint tells us which.
How we pick the workflow.
Every repetitive task gets scored on how often it happens, how predictable it is, and how many hours it eats. The highest score wins the sprint — that's the one we build first.
- Renewal & COI prep 6.5
- Claims intake 5.6
- Resume screening 4.6
- Client doc intake 2.7
- Email triage 1.2
The 10-day sprint, day by day
Day 01 → Day 10Confirm scope
Decision-maker, a few stakeholders, sample documents.
Map the work
What people actually do, not what they say. Score every candidate task; pick the winner.
Working system
The winning workflow, in your existing tools. Upload → process → review → export.
Plan and quote
A prioritized plan for the rest, with an honest buy-vs-build call and a fixed price.
Live demo and training
Recorded 60-minute team training. Quote in hand, 14-day credit window.
One person, start to finish.
Layken Varholdt — founder
Air Force veteran, based in Youngsville. By day I'm a software engineer on a U.S. Department of Labor federal contract; I've shipped eight production systems, including a federal document parser, and won first place ($10K) at the Convex Modern Stack Hackathon.
When you work with Varholdt AI, I'm the person on every call and the person doing the work — no account managers, no handoffs. When we're done, everything I built is yours.
"A tool you can already buy might solve this — and if it does, I'll tell you so." That sentence is the whole business model. I only win if the advice is worth repeating to the business next door.
Bring one task your team repeats every week.
In 30 minutes you'll know where AI actually fits your business — whether it can take that task over, what it would roughly take, and whether it's worth doing at all.